Instructions for Completing Travel Expense Voucher - BO 55-05

Travel Expense Voucher - BO 55-05

This form is for payments for University travelers; prospective employees on job interviews; payments for professional services; and honorariums.

• The voucher should be completed within thirty days of travel. If completed after thirty days, attach an explanation.
• Several trips may be included on one travel voucher. List each in a separate column.
• To include correspondence with a check, attach it to the voucher along with a note asking that it be forwarded to the recipient.
• Note any prepaid registration fees or airfares.

Match numbered instructions with spaces on the sample voucher. The form may be typed in online and then printed.

1	Name and address of person to receive the check. For AU Faculty and Staff only, use the complete department address. Checks to non-University personnel other than prospective employees are mailed to the address on the vendor file.
2	Vendor Number
3	Person who prepared form (type clearly).
4 - 5	FOAP to be charged:
6	Amount to be paid by Account Code and FOAP.
7	Total Travel Expenses. The total in 7 should be the same as 25.
8	List the purpose for the trip and an itinerary.
9 - 11	Travel dates and destinations, times of departure and return for each trip.
12 - 13	Personal vehicle miles. Multiply by current state mileage rate. If you drove your car to the airport, use the standard Auburn-to-airport rates.
14 - 17	For in-state travel, type per diem amount claimed. For out-of-state travel, type amount for meals claimed. Type amount claimed for lodging and attach lodging receipts.
18	Total of all airfare. Receipts are required.
19	Total of all rental vehicle charges. Receipts are required.
20 - 21	Total of all taxi, airport shuttle, bus, other commercial travel charges and parking expenses. Receipts are required.
22	List any miscellaneous expenses not already listed. This may include Professional Services, Honorariums, registration fees or travel-related costs such as phone calls and baggage handling.
23	Total of Columns.
24	Total of Rows.
25	Total Travel Expenses. The total in 25 should be the same as 7.
26	List prepaid expenses and how paid.
27 - 28	Traveler's signature and title or affiliation to the University.
29	Current date.
30 - 31	Approved by: Department Dean Other

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