Open Enrollment
Frequently Asked Questions
What are the dates and deadlines for Open Enrollment?
Open Enrollment begins November 1 and ends on November 30, 2012 at 4:45 PM. During this time, you may enroll in, cancel or make changes to your benefits elections to be effective January 1, 2013.
What benefit plans are included and must I re-enroll?
If you are currently enrolled in health, dental and vision insurance and you don't want to make any changes to your coverages, there is nothing you need to do to continue them - no action on your part will be deemed to represent your wish for your election to continue through 2013. However, if you are currently enrolled in the Flexible Spending Account, you must re-enroll or your FSA contributions will end as of December 31, 2012.
If I want to enroll in a new plan or change my coverage, what do I need to do?
New enrollment for insurance coverages requires completion of an application and a salary reduction agreement which can be found online at www.auburn.edu/payroll or by contacting the Payroll and Employee Benefits Office. Documentation substantiating eligibility will be required when adding dependents to insurances. These completed forms along with supporting documentation must be returned to Payroll and Employee Benefits on the main campus or to AUM Human Resources no later than 4:45 PM on November 30, 2012.
If I want to participate in the Flexible Spending Accounts for 2013, what do I need to do?
Continued participation in Flexible Spending Accounts (FSA) requires re-enrollment each plan year. For FSA only employees have the option to complete a paper open enrollment form or participate in online enrollment via Self Service Banner. See instructions below to enroll online.
Instructions for online enrollment via SSB:
Instructions for online enrollment via SSB:
From the AU home page:
- Click on "AU Access"; Sign on with your user name and password
- Select the "Employee Services" tab
- Click on "Self Service Banner"
- From Employee Tab click on "Flexible Spending Account Plan Open Enrollment"
- Complete online enrollment process
- Click on "Submit"
Using the same process you may return to change/modify your elections up until 4:45 pm Central time on November 30, at which time the open enrollment period ends.
What if I miss the November 30, 2012 enrollment deadline?
All premiums for health, dental, vision and cancer insurance and contributions to the FSA plans are payroll deducted on a pre-tax basis under a S125 Cafeteria Benefit Plan. As a result, the Internal Revenue Service requires a predetermined enrollment period, and we cannot allow any enrollments or election changes past this stated time and date unless you have a qualifying family status change. If you miss the enrollment deadline, you will not be able to make any changes to your elections until 2014 Open Enrollment unless you have a qualifying change in family status and notify us within 45 days of that event.
How do I get more information about these changes and about my benefits?
Payroll and Employee Benefits will be hosting a "Getting Ready for 2013" Benefits Fair on November 13-14 at the new OIT building, 300 Lem Morrison Drive. During the fair, our benefits vendors/providers will be in attendance, and we will be available to answer your questions.
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