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Rules For Budget Transfers
The allowable budget transfers between funds are as follows:
AU-DIVISION I - UNRESTRICTED
A cash transfer IS NOT required for the transactions between unrestricted funds.
| FUND |
to |
FUND |
| 101001 |
-----> |
101002
(with exception of 620-Employee Benefits*) |
| 101001 |
-----> |
101003 |
| 101001 |
-----> |
101004 |
| 101002 |
-----> |
101001 (including 620-Employee Benefits) |
| 101002 |
-----> |
101003 |
| 101002 |
-----> |
101004 |
| 101003 |
-----> |
101001 |
| 101003 |
-----> |
101002 |
| 101003 |
-----> |
101004 |
| 101004 |
-----> |
101001 |
| 101004 |
-----> |
101002 |
| 101004 |
-----> |
101003 |
|
|
| Fund Description: |
|
Fund 101001-101004 AU Unrestricted
|
| 101001 | Base Budget |
| 101002 | Soft , Other |
| 101003 | Indirect Cost Recovery (ICRE) |
| 101004 | Cost Share |
|
Any transfers between unrestricted funds, across divisions, require a cash transfer.
*Employee Benefits can NOT be transferred from Fund 101001 to any other fund except to Fund 101004 and only to cover the current fiscal year designated rate (FY09 26.5%) for employee benefits for the salary/wage amount transferred to a cost share.
AU-DIVISION I - RESTRICTED
Transfers between restricted funds and unrestricted funds (listed at the top of this memo) as well as transfers between restricted funds are not allowed without an approval memo or email from the Donor, the Dean, the Department Head or the approved Financial Liaison. Please see the Restricted Transfer Policy for additional information. They DO require a cash transfer prepared by Financial Reporting.
For example:
| 27XXXX |
-----> |
3XXXXX |
| 3XXXXX |
-----> |
27XXXX |
| 27XXXX |
-----> |
1XXXXX |
| 3XXXXX |
-----> |
1XXXXX |
***Transfers from unrestricted accounts to restricted accounts are prohibited. ***
Transfers between unrestricted plant funds/project funds and unrestricted accounts are allowed as are transfers between plant funds/project funds. They DO require a cash transfer prepared by Financial Reporting.
For example:
| 9XXXXX |
-----> |
1XXXXX |
| 1XXXXX |
-----> |
9XXXXX |
| 9XXXXX |
-----> |
9XXXXX |
Transfers between auxiliary funds and unrestricted funds are allowed. They DO require a cash transfer prepared by Financial Reporting.
For example:
| 5XXXXX |
-----> |
1XXXXX |
| 1XXXXX |
-----> |
5XXXXX |
Please refer questions regarding transfers involving contracts or grants to Contracts & Grants Accounting at 334-844-4847.
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