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Rules For Budget Transfers

 

AU-DIVISION I - UNRESTRICTED
They DO NOT require cash transfer.

Example:
101001-----> 101002
101001-----> 101003
101001-----> 101004
101002-----> 101001
101002-----> 101003
101002-----> 101004
101003-----> 101001
101003-----> 101002
101003-----> 101004
101004-----> 101001
101004-----> 101002
101004-----> 101003
 
Fund Description:
Fund 101001-101004    AU Unrestricted
101001Base Budget
101002Soft , Other
101003Indirect Cost Recovery (ICRE)
101004Cost Share

AU-DIVISION I - RESTRICTED
Transfers between restricted gift funds are allowed but must include a memo (e-mail) from the donor, dean, or someone with signature authority of the dean stating that it is ok to move the money.
They DO require a cash transfer.

Example:
27XXXX-----> 3XXXXX
3XXXXX-----> 27XXXX

Transfers between restricted gift funds and unrestricted funds (listed at the top of this memo) are reviewed on a case-by-case basis by Financial Reporting. They must also include a memo (e-mail) from the donor, dean, or someone with signature authority of the dean stating that it is ok to move the money. Every attempt should be made to pay expenditures directly from restricted gift funds because transfers of this nature are highly discouraged.
They DO require a cash transfer.

Example:
27XXXX-----> 1XXXXX
3XXXXX-----> 1XXXXX

Transfers between plant funds/project funds and unrestricted/restricted funds are allowed as are transfers between plant funds/project funds. If the transfers include restricted funds, an approval memo is also required.
They DO require a cash transfer.

Example:
9XXXXX-----> 1XXXXX   27XXXX-----> 9XXXXX
1XXXXX-----> 9XXXXX   3XXXXX-----> 9XXXXX
9XXXXX-----> 9XXXXX  

Transfers between auxiliary funds and unrestricted funds are allowed.
They DO require a cash transfer.

5XXXXX-----> 1XXXXX
1XXXXX-----> 5XXXXX

 


Budget Services · 123 Ingram Hall
Auburn University · Alabama 36849 USA
334-844-5852