Preferred Vendor Contracts
PBS and Trademark Management & Licensing have selected ten (10) vendors that will provide Auburn University with promotional products. The ten (10) vendors were selected based on a full offering of promotional products and compliance with current bid law. The ten (10) vendors listed below are considered our "Preferred Vendors" for promotional products. The program is effective immediately.
Trademark Management & Licensing has built a unique website to make it easier to obtain quotes from three vendors at www.auburn.edu/trademarks/rfq
It's not a requirement to use the website to request quotes. The website is simply a tool that you can use. You may request quotes individually by phone or email if you would like. The companies will reply back to you with a quote. Feel free to communicate directly with any of the ten companies while deciding which one to work with on your project.
No, Auburn University does not have contracted prices for promotional products.
For all promotional product orders, departments will be required to get at least three (3) quotes from three (3) of the ten (10) vendors on this list. Once the quotes have been attained and reviewed, the department must use the lowest priced vendor for that specific job. When getting quotes, department's should make vendors aware of their own deadlines, whether it be for receiving the quotes or for receiving product.
Visit Trademark Management & Licensing to obtain quotes from three vendors at www.auburn.edu/trademarks/rfq
The top 25 most ordered product categories will require quotes. If a licensee comes to you with a very unique idea, you will not have to share that idea with other companies and get a quote from others. The top 25 categories are:
- Writing utensils
- Table covers
- Flying discs
- Stress relievers in various shapes
- Stylus pens or stylus only
- Magnetic or other bag-type clip
- Flash drives
- Microfiber cloth
- Presentation folder/certificate holder
- Phone sleeve/wallet
- Key chains
- Buttons/lapel pins
- Hand sanitizer/lip balm
- Tents/signs (out of scope of OCM approval)
Yes! Because these vendors have been prequalified and vetted, we know that they all produce quality work.
Purchasing Card is the preferred method of payment for orders under $3,000. Orders of $3,000 or greater require a purchase requisition.
Boosters, Brand Ideas, Concepts & Associates, Imprint Yourself, JDA Promo, Logobranders, New Clients, Promoversity, Rivers Advertising.
Purchase requisitions must have the three (3) quotes attached as backup for the purchase order to be issued. When the invoice is processed to pay the purchase order the quotes do not have to be attached to the eVendor Voucher.
Purchasing Card transactions and non-purchase order vendor voucher payments must have the three (3) quotes along with the invoice attached as adequate documentation.
The term of this agreement is three years, ending June 30, 2019. Agreements with the Preferred Vendors will be evaluated on an annual basis. Therefore it is very important that we receive input from you regarding the service received from the vendors and the quality of the product produced. Please use the Preferred Vendor feedback form
to provide positive or negative feedback related to your promotional product order.