Preferred Vendor Contracts

What is the new Print Program?
A committee has selected nine (9) vendors that will provide Auburn University with print services. The nine (9) vendors were selected based on a full offering of print services and compliance with current bid law. The nine (9) vendors listed below are considered our "Preferred Vendors" for printing services. The program is effective immediately.

Who do I contact for assistance?

Vendors & Contacts:
Do we have contract pricing for print?
No, Auburn University does not have contracted prices for most print jobs. The only contract we have in place is through Allegra for stationary items (envelopes, letterhead, & business cards.)

How do I have my department's items printed?
For all print orders other than stationary items, departments will be required to get at least three (3) quotes from three (3) of the nine (9) vendors on this list. Once the quotes have been attained and reviewed, the department must use the lowest priced vendor for that specific job.

All departments should still consult with the Office of Communications & Marketing and provide the OCM Final Approval to Print form with all printed items.

Do I have to use the lowest quoted vendor?
Yes! Because these vendors have been prequalified and vetted, we know that they all produce quality work.

How do I pay for my print orders?
Purchasing Card is the preferred method of payment for orders under $3,000. Orders of $3,000 or greater require a purchase requisition.

The following vendors accept the AU Purchasing Card with no associated fees:
Allegra Printing, Craftmaster Printers, Davis Direct, McQuick Printing, Shelby Printing, & Wallace Graphics.

What is the required documentation for these transactions?
Purchase requisitions must have the three (3) quotes attached as backup for the purchase order to be issued. When the invoice is processed to pay the purchase order the quotes do not have to be attached to the eVendor Voucher.

Purchasing Card transactions and non-purchase order vendor voucher payments must have the three (3) quotes along with the invoice attached as adequate documentation.

What is the term of the agreement?
Agreements with the Preferred Vendors will be evaluated on an annual basis. Therefore it is very important that we receive input from you regarding the service received from the vendors and the quality of the product produced. Please use the Preferred Vendor feedback form to provide positive or negative feedback related to your print order.