Bylaws

of the Southeastern Chapter

of the Ecological Society of America

 

As amended April 16, 2004

As accepted 12 April 2002

As amended 3 April 2001

As amended and accepted 18 April 1997

As amended 15 April 1988

Accepted 14 April 1983

 

 

 

Article 1. NAME. The official name of the organization shall be "The Southeastern Chapter of the Ecological Society of America," henceforth referred to as the chapter.

 

Article 2. PURPOSE. The objectives of this Chapter shall be to encourage education and research and to sponsor meetings for the communication of ecological education and research activities of ecologists in the Southeastern United States. The Chapter shall be a chapter of the Ecological Society of America (ESA) and shall be governed in all of its operations by the Constitution and Bylaws of that Society.

 

Sub-article 2a. MEETINGS. The Chapter shall meet with the Society and with the Association of Southeastern Biologists (ASB) at their annual meetings and may organize Chapter meetings at other times and places at the call of the Executive Committee, or when requested by 10 members of the Chapter. A business meeting of the Chapter shall be held at the annual meeting with ASB, and the members present shall constitute a quorum. Notice of the annual meeting shall be given each member of the Chapter at least 30 days in advance of each annual meeting, and publication of a notice of the meeting in the Bulletin of the Ecological Society of America, the Southeastern Biology, or the Chapter newsletter shall constitute adequate notice.

 

Sub-article 2b. NEWSLETTER. The newsletter shall be published at least twice each year, preferably at such time as to call attention to Chapter business and events occurring at the ESA and ASB annual meetings. Publication of the newsletter in the Bulletin of the Ecological Society of America shall constitute fulfillment of this requirement.

 

Sub-article 2c. ODUM AWARD. Annually, the Chapter shall present the Odum Award. The Chapter has established the Eugene P. Odum Award fund. The purpose of the fund is to encourage excellence in research by young ecologists. The fund shall be administered and invested by the Business Manager of the Ecological Society of America. Income from the fund shall be used each year to finance a suitable plaque and cash award to be given to the student (from those who have applied) judged to have presented the best paper on a clearly ecological topic at the annual meeting of the Association of Southeastern Biologists. The student may be an undergraduate or graduate student, must be the sole or senior author of the paper, must make the presentation, and does not have to be a member of ESA. The paper must be presented in a regular contributed paper session.

 

Each year the Chairperson shall appoint one person to the three-person judging panel. It is expected that each member of the panel will serve three years and in the third year will serve as the Odum Award Coordinator for the panel. The Chairperson shall appoint additional persons to the judging panel if any serving panel member is unable to serve the entire three-year term. The panel of judges shall evaluate the paper at the time of presentation on the basis of significance of ideas, creativity, quality of methodology, validity of results, and clarity of presentation. The award shall be presented at the ASB banquet and the recipient shall be announced in the summer newsletter.

 

Sub-article 2d. QUARTERMAN-KEEVER AWARD. Annually, the Chapter shall present an award supported by the Elsie Quarterman-Catherine Keever Award fund. The purpose of the fund is to encourage excellence in research by young ecologists. The fund shall be administered and invested by the Business Manager of the Ecological Society of America. Income from the fund shall be used each year to finance a suitable plaque and cash award to be given to the student (from those who have applied) judged to have presented the best poster on a clearly ecological topic at the annual meeting of the Association of Southeastern Biologists. The amount of the cash award will be set initially at $300.  The amount of the award may change as income from the Award fund increases, at the recommendation of the Awards Committee, and with approval of the executive board.

 

The award recipient may be an undergraduate or graduate student, must be the sole or senior author of the poster, must be present at the meeting, and does not have to be a member of ESA. The poster must be presented in a regular contributed poster session.  The poster must represent original work and should present a substantially completed project. 

 

Each year the Chairperson shall appoint one person to the three-person judging panel. It is expected that each member of the panel will serve three years and in the third year will serve as the Quarterman-Keever Award Coordinator for the panel. The Chairperson shall appoint additional persons to the judging panel if any serving panel member is unable to serve the entire three-year term. The panel of judges shall evaluate the poster using the following criteria: significance of ideas, creativity, quality of methodology, validity of results, and clarity of presentation. The award shall be presented at the ASB banquet, and the recipient shall be announced in the summer newsletter.

 

Article 3. MEMBERSHIP. Any member of the Ecological Society of America may become a member of the Southeastern Chapter by payment of the Chapter affiliation dues, as set by ESA.

 

Article 4. OFFICERS AND ELECTIONS. The officers of the Chapter shall be a Chairperson, Vice-Chairperson, and Secretary. Any member in attendance at the annual meeting or selected by a Nominations Committee appointed by the Chairperson, shall be eligible for nomination as an officer. Officers shall be elected by a majority vote of members attending the annual meeting. The terms of office shall be two years, with election of the Chairperson and Secretary in even-numbered years and Vice-Chairperson in odd-numbered years. All officers shall be eligible for reelection. The terms of office shall extend between national meetings of the Ecological Society of America. Officers newly elected at the Chapter meeting with the Association of Southeastern Biologists (ASB) shall serve in an elect role until the next national ESA meeting.

 

Article 5. DUTIES OF THE CHAIRPERSON. The Chairperson shall preside at the business meeting of the Chapter, shall authorize expenditures of the Chapter funds, and shall promote in every reasonable way the interests of the Chapter. The Chairperson shall represent the Chapter on the Council of the ESA, and shall appoint committees as required. Such committees shall serve until the next annual meeting of the Chapter and may be reappointed at the discretion of the Chairperson.

 

Article 6. DUTIES OF THE VICE-CHAIRPERSON. The Vice-Chairperson shall arrange the scientific program, including field excursions, for all meetings of the Chapter. To facilitate the development of the scientific program, the Vice-Chairperson may appoint, with the consent of the Chairperson, a Chapter member to assist with the local arrangements. The Vice-Chairperson shall also assume the duties of the Chairperson

whenever that person is unable to act.

 

Article 7. DUTIES OF THE SECRETARY. The Secretary shall keep the records of the Chapter, including a current membership and mailing list. The Secretary shall publish and distribute a newsletter for communication of Chapter activities.

 

Article 8. FINANCES. Necessary expenses of the Chapter shall be paid from the treasury of the Society, but in no year shall the total expenses of the Chapter exceed the sum of the amount allotted for the Chapter in the annual budget of the Society, plus the amount, if any, collected as dues by the Society on behalf of the Chapter. No officer or member of the Chapter shall have authority to incur expenses in the name of the Society,

except as specified  in Article 5.

 

Article 9. EXECUTIVE COMMITTEE. A Chapter Executive Committee, consisting of the officers of the Chapter, may act on behalf of the Chapter during the intervals between annual meetings.

 

Article 10. AMENDMENTS. These Bylaws may be amended by a two-thirds vote of the members attending the annual meeting of the Chapter, provided that notice of the proposed amendment has been supplied to members of the Chapter at least 60 days prior to the annual meeting.

 

Posted July 30, 2004