ÿþ <html> <head> <title>AUACC - Auburn University Advisors and Counselors Caucus</title> <!--#include virtual="au_header_large_sidebar.html" --> <style type="text/css"> <!-- #topLinksBackground { /* Use to replace the default Top Links background with your custom 565 x 110 pixel title graphic. */ background: url(http://www.auburn.edu/includes/ddTopLinksBackground.jpg) #052C5C no-repeat top left; } --> </style> <table width="770" border="0" cellspacing="0" cellpadding="0" align="center"> <tr> <!-- BEGIN SIDEBAR --> <!-- END SIDEBAR --> <td bgcolor="#FFFFFF" valign="top" id="contentArea"> <!-- Insert page title here --> <!-- End page title --> <p> <!-- Insert page content here --> TO: Academic Dean of Schools/Colleges, Associate Deans of Academic Affairs, Selected Engineering Department Heads, and Academic Advisors <br> FROM: Dr. Linda S. Glaze Associate Provost for Undergraduate Studies <br> DATE: September 1, 2005 <br> RE: Promotions for FY 2006-2007 <br><br><br> It is now time for Level I and II Academic Advisors, who are perceived as ready, to submit their dossiers for promotion through the Career Ladders for Academic Advising Professionals program. Nine, typed copies of the dossier requesting promotion consideration should be submitted by the dean to the Peer Review Committee no later than November 15th, 2006. Advisors, Associate Deans (or pertinent Department Heads), and Deans should work together in preparing the promotion dossier. Specific instructions for the promotion requests are outlined in the appended materials. The review process will be completed so that promotions and associated salary increments with Job Families can be transmitted to the Department of Human Resources by April 1, 2006. The dossier and letters of recommendation should clearly focus on accomplishments that have been achieved by the candidate in each of the six job-related areas of the Career Ladder since the time of the initial conversion review in June 1999 or last promotion. However, the dossier should present a cumulative professional record. pc: Dr. Greg Somers, Chair Academic Advisor Peer Review Committee Charles Gerards, Director Compensation and Classification Members of Academic Advisor Peer Review Committee <br><br> AREA LEVEL I LEVEL II LEVEL III Education Bachelor s degree. Bachelor s degree. Bachelor s degree. Experience (*Equivalence may include related experience in another setting, such as counseling, teaching, advising.) Limited practical experience (e.g., advising, related educational, counseling or student services work). Knowledge of computer use desirable. Ï% Five (5) years professional experience and growth at Level 1 (or equivalent*) with a Bachelor's degree or three (3) years with a Master's. Ï% Two (2) years of this 3 or 5 years must be as an academic advisor on the Auburn campus. Ï% Seven (7) years professional experience (or equivalent*) and growth with a Bachelor's degree or 5 years with a Master's. Ï% Four (4) of this 5 or 7 years professional experience must be as an advisor on the Auburn campus. Job Evaluation Ï% Consistently demonstrates satisfactory performance of all duties, as documented in periodic performance reviews. Ï% Exhibits proven interpersonal skills; establishes and maintains positive and supportive relationships with peers and others (esp. students) to work effectively as a member of a team. Ï% Brings independent thought and solid judgment to the intricacies of the job; performs as a self-starter. Ï% Is considered by the supervisor to be fully qualified and apt to perform all (or nearly all) academic advising tasks in a commendable fashion, even in the most complex and difficult cases. Ï% Consistently demonstrates satisfactory performance of all duties, as documented in periodic performance reviews on a consistent basis. Ï% Exhibits proven interpersonal skills; establishes and maintains positive and supportive relationships with peers and others (esp. students) to work effectively as a member of a team. Ï% Brings independent thought and solid judgment to the intricacies of the job; performs as a self-starter. Ï% Is considered by the supervisor to be fully qualified and apt to perform all academic advising tasks in a commendable fashion, even in the most complex and difficult cases. <br><br> AREA LEVEL I LEVEL II LEVEL III Education Bachelor s degree. Bachelor s degree. Bachelor s degree. Continuing Education and Professional Involvement Ï% Consistent participation in Auburn University Advisors and Counselors Caucus. Ï% Participating member of one or more state, regional, or national organizations concerned with academic advising or related professional associations. Ï% Documented sustained involvement in events within the following categories: Rø Take courses in areas that enhance advising skills Rø Attend workshops or extensive guest presentations at dedicated events of the Advisors Caucus Rø Attend related campus presentations, workshops, and video conferences (e.g., ADA issues) Rø Attend related external to campus workshops or conferences Rø Serve on advising-related committee at the university level Rø Receive advising award Attend state advising association meeting Rø Attend regional advising association meeting Rø Attend national advising association meeting Rø Attend state, regional, or national related professional association meeting Rø Other (with documentation) Ï% Consistent participation in Auburn University Advisors and Counselors Caucus. Ï% Participating member of one or more state, regional, or national organizations concerned with academic advising or related professional associations. Ï% Documented sustained involvement in events within the following categories: Rø Take courses in areas that enhance advising skills Rø Attend workshops or extensive guest presentations at dedicated events of the Advisors Caucus Rø Attend related campus presentations, workshops, and video conferences (e.g., ADA issues) Rø Attend related external to campus workshops or conferences Rø Serve on advising-related committee at the university level Rø Receive advising award Rø Attend state advising association meeting Rø Attend regional advising association meeting Rø Attend national advising association meeting Rø Attend state, regional, or national related professional association meeting Rø Other (with documentation) <br><br> AREA LEVEL I LEVEL II LEVEL III Creative and Professional Development Ï% Achieve two of the following (both may be within same item): Rø Develop a significant advising-related program (e.g., peer mentoring program, manuals, web pages, etc.) Rø Redesign a significant program component (e.g., collegiate operations, forms, processes/procedures) Rø Present a paper or workshop on advising issues to a campus audience or at an external conference Rø Publish a paper or related advising materials in a state, regional, or national outlet Rø Other (with documentation) Ï% Achieve three of the following (both may be within same item): Rø Develop a significant advising-related program (e.g., peer mentoring program, manuals, web pages, etc.) Rø Redesign a significant program component (e.g., collegiate operations, forms, processes/procedures) Rø Present a paper or workshop on advising issues to a campus audience or at an external conference Rø Publish a paper or related advising materials in a state, regional, or national outlet Rø Other (with documentation) Outreach and Professional Service Ï% Achieve one of the following: Rø Hold office or chair significant committees in the Advisors Caucus Rø Serve on University committee Rø Advise school/college chartered organizations Rø Consistent participation in after hours advising/recruiting activities Rø Teach related classes (e.g., UNIV 1000) Rø Hold office or chair significant committees in state/regional/ national advising (or related) associations Rø Develop significant liaison program or programs with other campus resources or referral agencies Rø Other significant activities for school/college or university (with documentation) Ï% Achieve two of the following: Rø Hold office or chair significant committees in the Advisors Caucus Rø Serve on University committee Rø Advise school/college chartered organizations Rø Consistent participation in after hours advising/recruiting activities Rø Teach related classes (e.g., UNIV 1000) Rø Hold office or chair significant committees in state/regional/ national advising (or related) associations Rø Develop significant liaison program or programs with other campus resources or referral agencies Rø Other significant activities for school/college or university (with documentation) <br><br> SEMESTER TIMETABLE FOR PROMOTION CYCLES IN THE ACADEMIC ADVISOR'S CAREER LADDER PROGRAM Summer/Fall The Chair of the Peer Review Committee informs the Provost or designee of the vacancies on the Committee and identifies the schools/colleges from which new members may be appointed. The Provost or designee appoints new members to the Peer Review Committee for a three-year term. The Advisors Caucus sends a list of all Academic Advisors III to the Provost or designee. Sept 1 Call for Promotions issued by the Provost or designee. Nov 15 Application dossiers due (submit to the Chair of the Peer Review Committee). Dec/Jan Dossiers reviewed by Peer Review Committee. Mid/late Feb Notification of outcomes (promotions and denials) by the Chair of the Peer Review Committee (sent to the candidate, supervisor, Dean). Mid/late Feb Provost appoints Appeals Committee as needed. + 10 days Notification of appeal due (from candidate to Provost). Apr 1 Reclassification forms due to Office of Human Resources (HR-34 form and justification packet prepared by Committee Chair). Jun 1 Human Resources and Dean finalize promotion and salary enhancement on HR-35. Oct 1 Promotion in title and salary in effect. <br><br> Approved by Provost Office September 2005 AN OVERVIEW OF THE SUBMISSION OF THE PROMOTION DOSSIER FOR THE ACADEMIC ADVISORS The dossier and letters of recommendation within the dossier should make clear what accomplishments have been achieved by the candidate in each of the six job-related areas of the Career Ladder since the time of the initial conversion review in June of 1999 or last promotion. The dossier should reflect a cumulative record of professional credentials. ¸% The first page of the dossier is the Application for Promotion and Biographical Cover Sheet, which addresses the areas of Education and Experience. ¸% The candidate provides a resume which includes past employment history and the nature of the work performed, particularly elaborating on any experience related to academic advising. This may include employment as a graduate assistant, teacher educator, etc. Please indicate whether positions were full-time or part-time; if part-time indicate the number of hours per week and/or percent of time. ¸% On a separate page in the dossier, the candidate provides a brief paragraph addressing their self-evaluation of their job performance which may also include a brief statement of their advising philosophy. ¸% The dean's and immediate supervisor's letters of recommendation follow. These letters also should address the Job Evaluation and performance of the candidate over time. A copy of the candidate s most recent performance evaluation should follow these letters. In addition, student evaluations are strongly encouraged. Letters of support from students may also be included. If advising surveys or similar tools are used to provide individual assessments of advisors, the supervisor should include a summary of those evaluations in the dossier. ¸% Next, the candidate lists specific Continuing Education and Professional Involvement activities in which he/she has been involved during his/her advising career. The listing should be brief; yet explanatory and include information on where and when the activities took place and should demonstrate a sustained record of continuing education and professional involvement. The list of activities should be in reverse chronological order beginning with the most recent. The Dossier Outline and page 3 of the Proposal cite specific example activities from which to pattern the list. ¸% The next section of the dossier should address Creative and Professional Development in which the candidate has engaged. Activities showcase the candidate s strengths, abilities, creativity, interest, and commitment to advising, students, faculty, and colleagues. In addition, these activities must be significant in nature and demonstrate a substantial time commitment to develop and execute. Again, the list should be brief but explanatory and in reverse chronological order, consult the Dossier Outline and page 4 of the Proposal for example activities. ¸% The final section of the dossier addresses Outreach and Professional Service in which the candidate has been engaged. Outreach and Professional Service indicates a commitment to advising as a whole at Auburn and service to the entire AU Community. The list, as before, should be brief and in reverse chronological order. The Dossier Outline and page 4 of the Proposal may be consulted for example activities. ¸% It is recommended that attachments to the dossier be used to document professional activities such as conference programs showing papers presented, a sample of a booklet made, or letters of commendation for participating in key events. In summary, nine typed copies of each dossier should be submitted directly by the dean, after inserting relevant letters of recommendation. These should be delivered to Dr. Greg Somers, School of Forestry and Wildlife Sciences, 3301A Forestry/Wildlife Building, no later than Tuesday, November 15, 2005. <br><br> AUBURN UNIVERSITY ACADEMIC ADVISOR CAREER LADDER Application for Promotion and Biographical Cover Sheet Name School/College Other Department or Work Unit, if any Check Advisor Level and Grade applying for. Advisor Level I, Grade 10 Advisor Level II, Grade 12 Advisor Level III, Grade 14 State present Human Resource job title and grade: Indicate number of years completed in present title and grade (as of October 1 of the current year): Indicate number of years completed in an Advising job title at Auburn (cumulative of all grade levels, as of October 1 of the current year): Indicate number of years claimed as equivalent experience and explain: Education (list most recent first): Institution Degree Major Date Awarded <br> ACADEMIC ADVISOR CAREER LADDER PROMOTION APPLICATION DOSSIER OUTLINE Application for Promotion and Biographical Cover Sheet Attach this completed cover sheet to the top of the dossier (note that it includes necessary information on Education and on Experience). Resume Attach a resume which includes past employment history. Candidate s Self Evaluation On a subsequent page, the candidate presents a brief statement addressing their self-evaluation of their job performance which may also include a statement of their advising philosophy. Job Evaluation Present evidence of satisfactory performance. Information and validation is expected to be in the letters of reference from the supervisor and dean. Letters are confidential and so the dossier is submitted directly by the dean to the Peer Review Committee. A copy of the candidate s most recent performance evaluation should also be provided. Please refer to page 6 for additional information that may be provided to document the candidate s advising performance. <br><br> Continuing Education and Professional Involvement Explain and/or document growth and achievements in each circle bulleted area (diamond-shaped ding bats are suggested avenues for filling each bulleted area): Ï% Consistent participation in the Auburn University Advisors and Counselors Caucus. Ï% Participating member of one or more state, regional, or national organizations concerned with academic advising or related professional associations. Ï% Documented sustained involvement in events within the following categories: Rø Take courses in areas that enhance advising skills Rø Attend workshops or extensive guest presentations at dedicated events of the Advisors Caucus Rø Attend related campus presentations, workshops, and video conferences (e.g., ADA issues) Rø Attend related external to campus workshops or conferences Rø Serve on advising-related committee at the university level Rø Receive advising award Rø Attend state advising association meeting Rø Attend regional advising association meeting Rø Attend national advising association meeting Rø Attend state, regional, or national related professional association meeting Rø Other (with documentation) <br><br> Creative and Professional Development Explain and/or document achievements in at least two of the following areas for advancement to Level II Advisor or at least three of the following areas for advancement to Level III Advisor: Ï% Develop a significant advising-related program (e.g., peer mentoring program, manuals, web pages, etc.) Ï% Redesign a significant program component (e.g., collegiate operations, forms, processes/procedures) Ï% Present a paper or workshop on advising issues to a campus audience or at an external conference Ï% Publish a paper or related advising materials in a state, regional, or national outlet Ï% Other (with documentation). <br><br> Outreach and Professional Service Explain achievements in at least one of the following areas for advancement to Level II Advisor or at least two of the following areas for advancement to Level III Advisor: Rø Hold office or chair significant committees in the Caucus Rø Serve on University committee Rø Advise school/college chartered organizations Rø Consistent participation in after-hours advising/recruiting activities Rø Teach related classes (e.g., UNIV 1000) Rø Hold office or chair significant committees in state/regional/national advising (or related) associations Rø Develop significant liaison program or programs with other campus resources or referral agencies. Rø Other significant activities for school/college or university (with documentation). <br><br> SUPPLEMENTAL INFORMATION: PROMOTION CRITERIA AND CONSIDERATIONS FOR THE ACADEMIC ADVISOR CAREER LADDER Promotion is based on merit. A candidate for promotion should present documentation of acceptable achievements in the areas of 1) advising, 2) continuing education/professional involvement, 3) creative work/professional development, and 4) outreach/professional service. The Peer Review Committee, in the evaluation of a candidate s performance and achievements, shall consider the following criteria for these categories. The Committee is looking for evidence of a commitment to projects and professional work beyond typical job expectations. 14) ADVISING The Committee s primary concern is in the candidate s development in the role of academic advising. Evaluation of advising is crucial, both from the supervisors and students. The Committee is interested in the supervisor s evaluation of advising abilities. That evaluation is typically included in the letter of support from direct supervisors. In addition, student evaluations are strongly encouraged. Letters of support from students are welcome, but the Committee would prefer that departments utilize standardized evaluation forms. If the advising office conducts student advising surveys or utilizes similar tools that provide individual assessments of advisors, the supervisor should include a summary of those evaluations in the promotion packet. 15) CONTINUING EDUCATION/PROFESSIONAL INVOLVEMENT In addition to advising, the Committee expects evidence of continuing education and professional involvement. This involvement should include a frequent and sustained record of activities. While advisors are not expected to attend every function hosted by the Caucus or attend every convention, the Committee expects advisors to demonstrate that their professional involvement is a priority. 16) CREATIVE WORK/PROFESSIONAL DEVELOPMENT The creative and professional development category is the second most important area of the dossier, and is a critical component of consideration in the evaluation of an academic advisor s credentials. The Committee expects the dossier to present evidence of activities that showcase the advisor s strengths, abilities, creativity, interest, and commitment to advising, students, and colleagues. The activities should be significant and should have required a major time commitment. Redesigning an existing form for the office and typing it up may make the office more efficient, but it does not represent the in-depth development and execution of a project which the Committee would view as meritorious. 17) OUTREACH/PROFESSIONAL SERVICE The Committee is interested in commitment to advising as a whole at Auburn University and service to the entire AU community. Generally, candidates have more than adequate activities in this section. Advisors are typically very involved in their colleges, schools, and professional associations. <!-- End page content --> </p> <!--#include virtual="au_footer.html" -->