Resources for Advisors

BANNER FORMS

BANNER USAGE TIPS
BANNER STUDENT SYSTEM HELP

COMMONLY USED ABBREVIATIONS

AUACC

WEBXTENDER

CORE EQUIVALENCIES FROM QUARTER TO SEMESTERS

COLLEGESOURCE ONLINE

AUBURN UNIVERSITY BULLETIN

TIGER CUB HANDBOOK

USEFUL CONTACTS FOR ACADEMIC ADVISORS

CAMPUS/OFFICE SAFETY

Banner Forms

Admissions
SAAADMS Admissions Application form
SAADCRV Admissions Decision form
SOATEST Test Score Information
SOAHSCH High School Information
SOAPCOL Prior College
SOAPCOQ Prior College Summary

Academic History
SHAINST Term Course Maintenance
SHATERM Term Sequence Course History
SHACRSE Corse Summary
SHADEGR Degree and Other Formal Awards
SHADEGQ Degree Summary
SHAGRDE Grade Code Maintenance
SHAGRDE Grade Substitution Maintenance
SZFSHTM Un-GAP’d GPA
SHATRNS Transfer Course Information
SHATATC Transfer Institution Catalog Entry
SHATATR Transfer Course Articulation

Catalog
SCACRSE Basic Course Information
SCADETL Course Detail Information
SCARRES Course Registration Restrictions
SCAPREQ Catalog Prereq/Test Score Restrictions
SCARRES Course Registration Restrictions

General Student
SGASTDN General Student
SGASTDQ General Student Summary
SGAADVR Multiple Advisors
SOACURR Curriculum Rules
SGACLSR Student Classification Rules

General Person
SPAIDEN General Person Identification
SPAPERS General Person
SOADDRQ Address Summary
SPATELE General Person Telephone
GOAMAL E-mail Address
SOAHOLD Hold Information

Housing(Building/Room Information)
SLABLDG Building Definition
SLARDEF Room Definition

Person Search forms
SOAIDEN Person Search

Registration
SFAREGS Student Course Registration
SFAREGQ Registration Query
SFASTCA Student Course Registration Audit
SFASRPO Student Registration Permit-Override
SPAAPIN Alternate Personal Identification Number
SFAALST Class Attendance Roster
SFASLST Class Roster

Reports
SZP4030 Student Term Report with GPAs
SZP4031 Student Term Report no GPA
SZOGSEN Graduating Senior Report
SZOGDRC Grade Distribution by course
SZOGDRI Grade Distribution by instructor

Schedule
SSASECT Schedule
SSADETL Schedule Detail
SSAPREQ Schedule Prereq/Test Score
Restrictions
SSAMATX Building/Room Schedule
SSARRES Schedule Restrictions
SSAXLST Cross-listing Form

Validation Tables
STVCLAS Class Code Validation
STVDEGS Degree Code Validation
STVDEGS Degree Status Code Validation
STVDEPT Department Code Validation
STVESTS Enrollment Status Code Validation
STVGMOD Grading Mode Validation
STVHLDD Hold Type Code Validation
STVLEVL Level Code Validation
STVMAJR Major, Minor, Conc Code Validation
STVMEET Meeting Time Code Validation
STVSBGI Source/Background Institution Validation
STVSCHD Schedule Type Code Validation
STVSTAT State/Province Code Validation
STVSTST Student Status Code Validation
STVSTYP Student Type Code Validation
STVSUBJ Subject Code Validation
STVTELE Telephone Type Validation
STVTERM Term Code Validation
STVTESC Test Code Validation

Rule Tables/Control Forms
SFAESTS Enrollment Status Control Form

Drop Codes

DD until 1st class date
W1 1st class date thru 15th class date
W2 15th class date to Mid-term
CA to cancel whole class/email students

SFARSTS Course Registration Status Form
SOATERM Term Control

Next Block to Part of Term/Web Registration Controls

How to set up and use Quick Flows
GTVQUIK- lists quick flows; enter new quick flow
                Select “RECORD, INSERT” to get a new line,
                enter quick flow name and description, SAVE
GUAQUIK- enter objects in quick flow
                Search using search box or enter objects on right
                side of form, SAVE
To use quick flow-
                At main menu/GO TO…., enter quick flow
                name; “X” out of each object to go to next
                object

Banner Naming Conventions
Banner Admin forms are seven characters. Student forms begin with an “S” and General Forms begin with a “G”. The 2nd character relates to a module; the 3rd character is the form type and the 4th-7th characters describe the function.

Example: SSASECT
Module; (2nd character)                     Form: (3rd character)
C-Catalog                                                   A-Application
F-Registration                                             V-Validation Table
H-History                                                    Q-Query
S-Schedule
O-Overall
T-Tables
Z-Locally created

Wildcard Symbol % Banner uses the “%” sign as a wildcard. This means that any value can be used in a particular instance. For example, when searching for names, if the user entered: “Sm%”, the Banner query would return last names “Smaldino, Smith, and Smothers” or “%Ma%” “Macon”, Madden, and Martin”. When using it in certain parameter values for running reports, the report will run for all acceptable values to be used.

In the GO TO…box, if SF%, then press enter, a dialog box would appear with a list of all the objects/forms starting with SF, as SFAREGS, SFAREGQ. SFASTCA, etc. for selection.

Banner Term designation (use ending term of academic year)
Example: Academic Year 2008-2009
Fall                        200910
Spring                    200920
Summer                 200930

Getting Help in Banner INB

Help Center- found on GUAGMNU General Menu on top right
AHL-Auto Hint Line starts on bottom left on forms
Dynamic Help Query-put cursor on field, select Help on menu
Online Help- select Help on menu, then Online help

Using Data Extract in Banner INB
Select Help from menu, then select, if available, “Extract Data with key” or “Extract Data No Key” Data will be presented in Excel spreadsheet.

Advisor access to SSB

Sign into AUAccess, Faculty Services tab, Self Service, Advisor menu

Faculty/Dept advisor-must be linked to each student on SGAADVR, then can only view the academic records of those students

Advisee Listing shows students linked to on SGAADVR

Professional/ college advisor- can see all students’ academic records

Schedule of Courses via link in AUAccess
Go to Employee Services tab, scroll down to Quick Links, select Schedule of Courses. To select multiple or all courses, hold down the shift key (it may take a while to return data).. Copy from top left corner through all of display, paste into an Excel spreadsheet, if desired.

Class Rolls/Class E-mail via Blackboard Toolkit
Go to www.auburn.edu, Employees, Blackboard Toolkit, log in, select Class Rolls/Class E-mail, enter Term, select Dept and course number, select Search. Select course section(s) from list and either View Class Roll(s) or Send E-mail to Selected Classes.

Still need Help?
Registration issues- call Office of Registrar
Scheduling issues- call Office of Registrar
Grading issues- call Office of Registrar
Class not in Blackboard- call IMG
Security issues or any other problem- contact Banner Student
Security at bstusec@auburn.edu or 4-9927

BANNER STUDENT SYSTEM HELP

Desk Calls

I. Student Calls

Registration

Class closed or special permission needed: see course department
Cannot add or drop course: contact the Office of the Registrar
Holds: view holds under Tiger I, contact listed department
Registration schedule: see Registration Information on Tiger I
Other registration problems: contact the Office of the Registrar

Time ticket, Alternate pin

Cannot find time ticket: look at check your registration status on Tiger I
Time ticket schedule: see registration Information on Tiger I
Missing time ticket: contact the Office of the Registrar
Alternate pin does not work: contact advisor to reset the Alternate Pin

Transcripts and Grades

Unofficial transcript does not work: contact the Office of the Registrar
Unofficial transcript is incorrect: contact the Office of the Registrar
Cannot see grades at end of term, Current term not available: first look at the transcript since grades may not have been recorded.
Incoming transcripts from another institution

All other student calls about registration, grades, schedules, or transcripts: contact the Office of the Registrar

II. Faculty Calls

Problem entering mid-term or final grades: contact the Office of the Registrar.

Error in class roster: contact the Office of the Registrar.

Class does not show in Blackboard: contact IMG (45181)

Help with Blackboard: See Help at

AU HomepageàEmployeesàHELP (orange link next to Blackboard) and/or
http://www.auburn.edu/img/blackboard/help
Contact IMG (45181)

Need to see class roster

Method A: Self-Service Banner to Faculty Services tab; select Class list

Method B: AUAccess faculty services tab; My courses window; select Blackboard toolkit

This also provides access to photo roster and to class email
Method C: AU homepageàEmployeesàBlackboard Toolkit

Help with Class Scheduling—creating section in Banner, assigning instructors, finding rooms, cross-listing sections, linking section, TBA situations:

Any other problems concerning Banner Student, please have the caller contact Mary Helen Martin 4-9927 at Banner Student Security (bstusec@auburn.edu) or martimh@auburn.edu. Backup is backsni@auburn.edu (4-9316).

COMMONLY USED ABBREVIATIONS

AP	Advanced Placement
AUACC	Auburn University Advisors and Counselors Caucus
COSAM	College of Sciences and Mathematics
CWE	Camp War Eagle
FERPA	Family Educational Rights and Privacy Act
GAP	Grade Adjustment Policy
GPA	Grade Point Average
MMH	Mary Martin Hall
NACADA	National Academic Advising Association
NCAA	National Collegiate Athletic Association
SOS	Successfully Orienting Students
VA	Veterans Affairs
WED	War Eagle Day

AUBURN UNIVERSITY ADVISORS AND COUNSELORS CAUCUS

The Auburn University Advisors and Counselors Caucus (AUACC) is an organization of Academic Advisor and Counselors dedicated to the overall concerns of students and to improving advising and counseling services for all students on the Auburn University campus.

AUACC promotes, encourages, and supports the professional development of academic advisors and counselors at Auburn.

AUACC strives to increase and improve academic support services for all Auburn students, but particularly those from underrepresented groups.
The caucus serves as a forum that facilitates cooperation and exchange of information amongst advising and counseling professionals from the various colleges and departments around our university.
New employees in an academic advising or counseling role are members of AUACC as a part of their employment and can begin participating in meetings immediately.

The AUACC Listserv
New members can be added to the listserv by contacting the current AUACC Chair via e-mail. The Chair will need your Employee Global Identification (GID). New members will also want to the members listing of the AUACC website.

The AUACC website can be found at www.auburn.edu/academic/societies/advisors_counselors_caucus/

WEBXTENDER

WebXtender is the University’s imaging system that allows anyone with access the ability to view academic paperwork for AU students. Any paperwork (such as transient forms, GAP forms, external transcripts, Study Abroad paperwork, admissions applications, transfer student plans of study, AP scores, letters, resumes,, etc…) that has filtered through the Registrar’s and/or Admissions offices can be viewed using the WebXtender system.

Advisors can access WebXtender by going to https://xtender.auburn.edu/appxtender/login/aspx
Questions concerning WebXtender training and usage should be directed to WebXtender specialist at Xtender@auburn.edu.

CORE EQUIVALENCIES FROM QUARTER TO SEMESTERS

www.auburn.edu/semesters/equal.pdf

COLLEGESOURCE ONLINE

College Source is a website that houses information for 2-year and 4-year institutions nationwide. Accreditation information, degree-level information, contact information, along with school catalogs can be accessed using this website. College Source Online can be accessed at http://www.collegesource.org.

AUBURN UNIVERSITY BULLETIN

www.auburn.edu/student_info/bulletin/

TIGER CUB – The official handbook of Auburn University

www.auburn.edu/tigercub/

USEFUL CONTACTS FOR ACADEMIC ADVISORS

Academic Support
315 Mary Martin Hall
844-5972

Bursar's Office
Quad Center
844-4634

Campus Bookstore
Haley Center
844-4241

Career Development Services
303 Mary Martin Hall
844-4744

Diversity and Multicultural Affairs,
2003 Draughon
844-4184

English Center
3183 Haley Center
844-5749

Financial Aid
203 Mary Martin Hall
844-4367

Freshman Year Experience
189 Foy Union
844-4501

Housing and Residence Life
Burton Hall
844-4580

Medical Clinic
400 Lem Morrison Drive
844-4416

Optical Center
inside Medical Clinic
844-4918

Pharmacy
inside Medical Clinic
844-4641

Public Safety
AUPD (Donohue Dr)
844-2255

Ralph B. Draughon Library
College and Roosevelt
844-1738

Registrar's Office
101 Mary Martin Hall
844-4367

Reserved Officer's Training Corps (ROTC)
All branches located in W.F. Nichols Center
844-4000

Safe Harbor Women's Clinic
844-5123

Student Counseling Services
118 Foy Union
844-5123

Student Success Center
102 Katherine Cater Hall
844-4475

Students with Disabilities
1244 Haley Center
844-2096

Study Partners Tutoring Service
176 RBD Library

Tiger Club Accounts
Foy Student Union
844-1220

Tiger Transit System
844-4757

Campus Office/Safety

Each unit on campus is encouraged to have an ‘in-house’ emergency plan. For some offices, this may include having a special emergency code or system that only members of that office know.

Three Simple Rules for Personal Safety

Stay alert and tuned in to your surroundings. Be aware and prepared.
Stand tall and walk confidently, do not show fear. Do not look like a victim.
Trust your instincts, if you do not feel comfortable in a place or situation, leave.

Campus Security Authorities NOTE: Area code for all numbers is (334)

City of Auburn Department of Public Safety Emergency	911
City of Auburn Department of Public Safety Non-Emergency	501-3100
Melvin Owens, Executive Director, Auburn University Public Safety & Security	844-2262
Bob Ritenbaugh, Assistant Vice President for Auxiliary Services	844-4190
Jim Hardin, Office of the Dean of Students	844-5751
Becky Bell, Assistant Director of Housing & Residence Life	844-4580
Susan McCallister, Associate Director of Public Safety Information/Education	844-4876

Campus Services

Auburn University Public Safety & Security	844-8888
Executive Director - Melvin Owens	844-2262
Emergency Management – Chance Corbett, Associate Director	844-4808
Public Safety Information/Education - Susan McCallister, Associate Director	844-4876
Public Safety/Security Services – Randal Cerovsky, Associate Director	844-2241
Campus Security Shuttle	844-7400
AU Threat Assessment Team	844-5010 (24 Hours)
AU Medical Clinic	844-4416
Student Counseling Services	844-5123
Safe Harbor/Sexual Assault Services	844-SAFE
Facilities Emergencies 24 Hours	844-HELP
Housing and Residence Life	844-4580
Affirmative Action	844-4794
Office of the Dean of Students	844-1300
Office of International Education	844-5766
Foy Student Union Information 24 Hours	844-4244



Community Services

Auburn City Police Department (Administration)	501-3110
Lee County Sheriff’s Office	749-5651
Crisis Center 24 Hour Hotline	821-8600
East Alabama Mental Health Center	749-3346
East Alabama Medical Center Emergency Room	528-1150
Rape Counselors of East Alabama, Inc.
Office	741-0707
24 Hour Page	705-0510

Procedure for Reporting Emergencies or Crime on Campus

All emergencies including crimes in progress, fire and medical emergencies should be immediately reported to 911 on and off-campus.
Emergency callers should be prepared with the following information:

Name
Exact location of the incident
Description of the scene
Description of any suspects
Description and license numbers of any involved vehicles.

All members of the Auburn University community should also immediately notify the Auburn University Department of Public Safety & Security at 844-8888 of any situation or incident on campus that involves a significant emergency or dangerous situation that may involve an immediate or on-going threat to the health and safety of the campus community.
Community members, students, staff, faculty and guests are encouraged to report all crimes and public safety related incidents to the City of Auburn Police Division (911 for emergencies, or 501-3100 for non-emergencies) and the Auburn University Department of Public Safety & Security (334-844-8888) in a timely manner.
To report non-emergencies or suspicious activities, call the City of Auburn Department of Public Safety at 501-3100.
Auburn University maintains a daily crime log that is available for review at the Auburn University Department of Public Safety & Security office located at 543 West Magnolia Avenue.

Campus Emergency Notifications

The City of Auburn Public Safety Department has the primary responsibility of responding to, and summoning the necessary resources, to mitigate, investigate, and document emergencies on campus. In addition, the City of Auburn Public Safety Department has the responsibility to determine if the situation does, in fact, pose a threat to the community.
In the event of a significant emergency or dangerous situation that poses an immediate threat to the health or safety of members of the Auburn University community, the University has various systems in place for communicating information quickly to those individuals. Some or all of these methods of communication may be activated in the event of a confirmed immediate threat to the Auburn campus community. These methods of communication include the following:

AU ALERT

AU ALERT is an emergency notification system that notifies faculty, staff and students of critical information and situations affecting campus through the use of text and voice messages to multiple phone numbers, email, messages via social networking and RSS feeds. Sign up for AU ALERT by logging into AU Access and clicking on the AU ALERT tab located on the Campus Life tab. This system makes immediate notifications across campus without delay. Visit www.auburn.edu/aualert for more information.

Outdoor Warning Sirens

Outdoor warning sirens are in place around campus to alert people of severe weather. Once the sirens are activated, members of the campus community should seek shelter and tune to radios or television for updates and instructions. These sirens could also be used in the event of other emergencies. However, activation will still require seeking shelter from the outdoors. Locations of designated severe weather shelters on campus can be found at www.auburn.edu/emergency/severe_weather.html.

Tone Alert Radios
Tone alert radios have been placed in all regularly occupied campus buildings. The radios broadcast a warning tone and then specific information such as severe weather warnings or other pertinent information regarding emergencies on campus. Radio stewards have the responsibility for sharing this information with occupants of their building.

Emergency Preparedness

Emergencies can occur at any time, often without warning. Auburn University’s emergency guidelines can help you deal with many emergency situations appropriately. Your judgment often determines whether an incident is an emergency. If in doubt, err on the side of safety. Visit the AU Emergency Management website for more information on emergency preparedness and management: www.auburn.edu/emergency.

What to Do in the Event of a Campus Emergency?

If you have an EMERGENCY requiring police, fire or ambulance, call 911 without delay.
When you call 911 for emergency services, stay on the line and give the following information:

Your name, telephone number, and exact location.
The location of the emergency.
The nature and extent of the emergency (e.g. Are there injuries and how many?)

Be informed and prepared in advance. Do not wait until an emergency strikes to know what to do.
Be aware of your surroundings, and report any suspicious activities.
Know where the fire alarm activation pull stations are located in your building and how to evacuate your building if the alarm is set off.
Emergency call boxes have been installed in different locations around campus. The call boxes call 911 when activated. Call boxes are equipped with a blue light for identification. Locations are shown online on the campus map under “options” at https://oitapps.auburn.edu/campusmap.

Questions or suggestions regarding the procedures and response on campus should be directed to:

AU Emergency Management – emergencymanagement@auburn.edu
AU Executive Director of Public Safety & Security – publicsafety@auburn.edu

Emergency Response and Evacuation Procedures

Written emergency response and evacuation procedures are maintained on the University’s emergency management website at www.auburn.edu/emergency, and are distributed in written form periodically. The Auburn University Department of Public Safety & Security coordinates tests of emergency response and evacuation procedures at least annually, via announced and/or unannounced tests, to evaluate the University’s response.

Campus Security Shuttle, Security Escort Services and Other Night Transportation
The Night Security Shuttle Van Service offers a safe ride from any on-campus location to any on-campus location 6 p.m.-7 a.m. seven days a week while classes are in session, except for home football game evenings and official Auburn University holidays. To obtain service, call (334) 844-7400.

Security Escort Service
The Auburn Department of Public Safety – Police Division offers, without charge, an on campus security escort service when the Campus Security Shuttle is not in operation. If you need an escort, phone ADPS at 501-3100. An officer will respond to your location and escort you to your campus destination. The Security Escort Service is available during university holidays and semester breaks.

Threat Assessment Team
The mission of the Threat Assessment Team is to assist in the safety, health and welfare of the university community through a proactive, collaborative, coordinated, objective, and thoughtful approach to the prevention, identification, assessment, intervention and management of situations involving members of the university community that pose, or may reasonably pose, a threat to the safety and well-being of themselves and/or other members of the university community, or are of substantial disruption to university activities.

Threat Assessment Team Phone (334) 844-5010 and email: autat@auburn.edu

Emergency Situations
In cases where a person may pose an immediate risk of violence to self or others please call 911 to reach the City of Auburn Police Department.

Additional information can be found at http://www.auburn.edu/administration/public_safety/campus_safety_guide.htm