Course Work from Other Institutions
STATEWIDE TRANSFER AND ARTICULATION REPORTING SYSTEM
Statewide Transfer and Articulation Reporting System
The Statewide Transfer & Articulation Reporting System (STARS) is specifically designed to guide Community College students through their first two years of coursework and to prevent loss of credit hours when they transfer to a public four-year university in Alabama. The STARS transfer guide is specific to institution and major.
Students can obtain transfer guides at this site: http://stars.troy.edu/stars/stars.htm.
Administrators and faculty can obtain transfer guide information at this site.
http://stars.troy.edu/scripts/cgiip.exe/adminmajor.htm.
When working with transfer students, it is not a specific piece of paper that determines transfer credit but whether students have followed the guide for a specific major. We therefore endeavor to use the spirit of the guide in working with all transfer students, including out-of-state students and those from private institutions. For these students, the articulated courses on the student’s transcript can be assessed against the Auburn equivalents to see if the student meets the spirit of the STARS guide.
It is, however, important to note that if a student fulfills the STARS guide for one Auburn major, and then transfers to another one, that the new major is not obligated to accept all the credits under the guide for the old major if these credits are not the same as those required in the new major.
All applicable transfer credit for Auburn University students is applied to the students’ records and must be articulated for Auburn University equivalency.
How to check for prior articulation
- Students who have already completed transfer course work and had the transcript sent to Auburn University will have an articulation notation within the SHATERM form in Banner.
- The notation will specify the Auburn University equivalent, or one of the following notations will be listed:
- PEND 0000 = no request for articulation has been submitted
- PEND 1111 = an articulation request has been submitted
- If SHATERM information is not available, advisors can review the SHATATR form to check for course articulation.
To use the SHATATR screen, click on the Ú beside the ‘Institution’ block. Click on SOISBGI from the option list that appears. Enter the name of the school on the next screen that appears. (TIP: If the proper school name is not entered or if capitalization is not used appropriately, the school in question will not appear. Use the wildcard symbol “%” discussed in the ‘Banner Tips’ section of this manual. If the course in question has been articulated or is PEND 1111, then no further action by the advisor needs to take place.
If the course in question cannot be found, then the advisor needs to initiate the Evaluation of Transfer Credit Form.
Special Note: Effective 2010, all Science and Math evaluations are automatically initiated by the Registrar’s Office through Workflow.
Auburn University Part I: Course to be evaluated – This section is to be completed by the Admissions Office, the Academic Advisor, or the Office of the Registrar. Descriptions and/or supporting materials areis to be attached by the Office of the Registrar. From there, it is sent to the Office of Undergraduate Studies to be sent to respective colleges or schools for evaluation. All fields must be completed.
□___ Evaluate all courses in the related sequence, if applicable, on this form.
Requested by:____________________________________________ Phone #:_____________ Date:____________ Part II: Evaluation Recommendation – This section is completed by the college or school. The form is then returned to the Office of Undergraduate Studies for approval. Once approved, it is forwarded to the Office of the Registrar by the office of Undergraduate Studies. Check One: □ This course(s) is a reasonable equivalent to ______________________________(Prefix/Number/Title) □ This course(s) is not an equivalent to an existing university core course, but may be credited as generic CORE in ___________ with ____ semester credit hours. (Discipline) □ This course(s) is not an equivalent to an existing departmental course, but may apply as a departmental elective ___________ with ____ semester credit hours credit at the 1000/2000 level or 3000/4000 (circle one) (Discipline) □ This course(s) is approved for general elective credit with _____ semester credit hours. □ None of the above apply; explain or provide a rationale for this decision.
Evaluator____________________________________ Signature_________________________________________ Assoc. Dean’s Signature ___________________________________________________ College___________________________ Date__________ SEND TO: Part III: The above evaluation has been approved for transfer credit at Auburn University by ________________________________________ (Associate Provost Signature) on __________. (date) Part IV: Accreditation – The Office of the Registrar will verify the accreditation status. Regional Accreditation: Yes___ No___ Comments______________________________________________ |
An Auburn student in good standing may be approved to take courses at another institution on a transient basis for one term only (meaning no consecutive transient terms).
Credit will only be accepted from regionally accredited institutions where there are reasonable course equivalencies. It is the responsibility of the student to determine the accreditation status of any institution where they intend to take courses as a transient student. Students will be given transfer credit for those approved courses listed on the Transient Form provided a grade of D or better is earned (with the exception of courses which require a C or better such as English Composition).
- The student’s dean’s office advisor issues a “Transient Student Form”. This form can be found on the Registrar’s Office ‘Forms’ webpage at www.auburn.edu/administration/registrar/faculty-and-staff/forms.html
- The advisor then lists courses and credits approved to be taken elsewhere.
- The student then takes the Transient Student Form to the Auburn University Registrar’s Office located in the basement of Mary Martin Hall. A representative of the Registrar’s Office will complete the bottom portion of the form that certifies good standing, along with the Registrar’s approval and the Auburn University seal.
- A completed form certifies the student is in good standing (at the time of signature) and eligible to return to Auburn.
- The completed form is taken or mailed (by the student) to the intended university prior to course enrollment.
During any given term, students enrolled at Auburn University are expected to take courses only at Auburn. Only under exceptional circumstances, and with prior permission from the dean, may a student receive transfer credit toward the Auburn degree while concurrently enrolled at another college or university.
Residence Policy = Percentage of Course work Earned in Residence at Auburn University
- A minimum of 25% of the total semester hours required for the baccalaureate degree must be earned in residence at Auburn University.
- A minimum of 50% of the course work in the major must be earned in residence at Auburn University.
- These hours must be taken in the final year (final 25%) and in the school/college curriculum of graduation. The student’s dean may waive the final year’s residence and may also allow course credit to be earned at another institution during the final year.