Wednesday, January 16, 2013
10:00 AM - 1:00 PM
Student Center Ballroom
The Internship and Summer Job Fair is offered annually in the spring and attracts students who are interested in obtaining summer internships or full & part-time summer employment to gain experience if their field of study. Participating employers can expect to meet students of all class levels and majors.
Internship and Summer Job Fair Details
Internship and Summer Job Fair Policies
Internship and Summer Job Fair Travel
We highly recommend
The Hotel at Auburn University
and Dixon Conference Center
A three-hundred dollars ($300.00) registration fee will include one 3 x 6 foot table and up to a maximum of two (2) representatives may attend.
The total registration fee must be paid in full by Friday, January 4, 2013 to keep your reservation.
Extra Tables: Extra tables may be reserved prior to the event at a charge of three-hundred dollars ($300.00) each.
W-9 Form: If you need a completed and signed W-9 form before paying event fees, please contact Susan Salheiser at the contact information below. You may provide her with your organization's form or she can send you one from Auburn University.
Procurement & Payment Services
Attn: Susan Salheiser, Assistant II-Financial-Central
311 Ingram Hall
Auburn, AL 36849-5101
Telephone: 334-844-3567, FAX: 334-844-4306, E-Mail: email@example.com
Please arrive on time and be ready to see students at the start of the event (10:00 AM). If not present by 10:30 AM, you will be considered a “NO SHOW”. Your space can then be assigned to another organization.
|8:00 AM-10:00 AM||Representative Continental Breakfast|
|9:00 AM-10:00 AM||Representative Registration and Space Setup|
|10:00 AM-1:00 PM||Internship and Summer Job Fair open to Students|
|1:00 PM||Internship and Summer Job Fair Ends|
Please plan to stay until 1:00 PM. The time has been publicized and students expect company representatives to be available up until that time.
There are no refunds for cancellations after Friday, January 4, 2013! One half of the registration fee ($150.00) is charged for all cancellations prior to the deadline date whether the registration fee is paid in advance or not. We would like for all participants in our programs (events) to pay the total registration fee in full by the deadline date to keep your reservation. We understand that some might not be able to do this, so we are flexible in working with you. Let us know in advance and we will be happy to accommodate you. If your organization is registered for the event and no one shows up, your organization is expected to pay the balance due. Failure to pay event fees will cause us to block your organization from utilizing any services available through our office until the matter is cleared. Registration fees cannot be applied to future events.
Should you have to cancel, please call the Auburn University Career Center office as soon as possible at (334) 844-3862 and ask to speak with Diane Thorne, Special Events Registration Manager. An e-mail must be sent to Diane Thorne at firstname.lastname@example.org explaining that you are officially canceling your organization's participation in the event. Diane will send you an e-mail confirming your cancellation. It is important to keep a copy of this communication as documentation for future reference.
Please understand that once you have registered and received a confirmation, you must abide by the CANCELLATION POLICY. There are no
exceptions!! Any questions or concerns should be directed to Melvin K. Smith, Special Events Coordinator, (334) 844-4744 or email@example.com
We appreciate your cooperation and support in our programs!
One 3x6 foot table and one chair will be provided per organization. Your display needs to fit within space provided! *Electricity will be available! Please bring your own extension cords and power strips.
Space is limited. No additional space can be provided.
Do not bring huge displays, furniture, or equipment.
Do not rearrange your table, occupy an adjacent vacant table or move to another location without approval from Melvin K. Smith, Special Events Coordinator. Staff will be available to help you relocate and move your materials, if needed.
Shipments of exhibit displays, materials or anything pertaining to the exhibit may be shipped no sooner than three (3) days prior to function date. Accommodations for packages needing to arrive earlier must contact Melvin K. Smith, Special Events Coordinator, (334) 844-4744 or firstname.lastname@example.org for approval! Storage space is very limited. We will do our very best to work with you!
Please use our Preferred Carriers (Fedex and UPS) to ship materials! See the example of how each box or display should be addressed for shipping to The Auburn University Student Center (AUSC). Your organization’s name is required on the outside of all materials. Print off multiple pre-made labels) for your convenience (one (1) per box or container to be shipped).
Make sure the representative(s) attending the event have ALL tracking numbers of packages that have been shipped to HAUDCC prior to arriving at the event. We highly recommend you insure ALL of your materials shipped!
On the day of the event, beginning at 8:00 am, representative(s) of your organization may go to the Representative Registration Table in the Lobby outside of the 3rd Floor Ballroom of the AUSC to pick-up your shipped materials. To receive the items from an Auburn University Career Center staff member, a signature will be required from your representative(s).
Patrons must make their own shipping arrangements, to include billing arrangements with the Preferred Carriers (Fedex and UPS). The AUSC cannot provide billing arrangements, proper packing and labeling. The form must be filled out completely with the organization’s account number!
After the Part Time Job Fair: ALL boxes must be appropriately labeled and taped! Please take packages to the Representative Registration Table in the Lobby outside of the 3rd Floor Ballroom of the AUSC where a member of the Auburn University Career Center will be available to check-in your materials for shipping out. AUSC will make one call to each preferred carrier for pick-up!
Carriers used other than the Preferred Carriers (Fedex and UPS) should arrive by 1:00 pm no later than 2:00 pm to pick-up materials at the Representative Registration Table in the Lobby outside of the 3rd Floor Ballroom of the AUSC the day of the event. The representative(s) attending the event for the organization are responsible for making sure the connection is made.
Auburn University will not hold packages awaiting pick-up. If the organization’s representative(s) do not attend the event, the organization is responsible for making arrangements to get their packages.
Decorations, signs, and posters must be coordinated with AUSC staff prior to displaying in the Student Center. No tacks, nails, staples, tape or other fasteners are allowed. Exhibitors are liable for any defacement of the facility as a result of their display!
The exhibitor is entirely responsible for the space leased by him/her and is responsible for keeping space free from any conditions which would be dangerous to persons coming upon the premises.
The management of the AUSC reserves the right to restrict the operation of any exhibit, which in its opinion detracts from the general character of the facility. This includes, but is not limited to, exhibits, which because of noise, flashing light, methods of operation or display of unsuitable material are determined by management as objectionable.
The Auburn University Career Center and Student Center will not be responsible for any injury that may arise to exhibitors or their employees or for loss of or any damage to any good from any course whatsoever while in transit to or from or while in the AUSC.
We request your full cooperation in observing these guidelines. Anything not included in the rules and regulation
will be subject to the discretion of Auburn University management.
We highly recommend that you stay at The Hotel at Auburn University and Dixon Conference Center and make your reservations as soon as possible! Please inform them that you will be attending the Internship and Summer Job Fair when making reservations to get the $102.00 rate. (A block of rooms has been set aside but must be reserved at least ONE MONTH in advance for availability and rate.) **The special rate for this event has been extended until Monday, January 7, 2013 at 4:45 PM for all Internship and Summer Job Fair participants.**
Government Rate: The Hotel at AU and Dixon Conference Center is pleased to offer a reduced rate for Federal Government employees and members of the military. Please call 334-821-8200 to make your reservation and request the per diem government rate of $77.00 with the Internship and Summer Job Fair. Be prepared to present a valid Federal or Military ID at check-in.
Car Rental: Enterprise Rent-A-Car 334-826-0227
The Hotel at AU & Dixon Conference Center is within 5 minutes walking distance of the Auburn University campus and downtown Auburn shops and restaurants.
Please park in the Stadium Parking Deck (SPD) located at the end of Duncan Drive. The Parking Services Department has agreed not to ticket the cars in the lot the entire day. Make sure you park between two (2) white lines! Arrive EARLY because parking spaces fill quickly!
If you arrive at the Stadium Parking Deck (SPD) and there are no parking spaces, you may park in the Arena Parking Lot. To arrive at the Arena Parking Lot, exit the SPD via the Heisman Drive exit (located at the opposite end of the SPD which you arrived in from Duncan Drive). Veer right and make a left turn when facing Jordan-Hare Stadium. Go directly through the traffic light and take the first right into the Arena Parking Lot. The Parking Services Department has agreed not to ticket the cars in the lot the entire day.
Guest parking permits are available for the other campus lots through the Auburn University (AU) Parking Service Department at no cost. You need to make arrangements to arrive early (the day before) to get a permit. The Parking Department is open 7:15 am until 4:15 pm, Monday through Friday, and can be contacted at 334-844-4143 with questions. Their office is in the South Quad Parking Deck on the corner of Duncan and Lem Morrison Drive.
-Our best recommendation is to take advantage of the parking we have available in the Stadium Parking Deck!
You must follow all parking rules and regulations set forth by the AU Parking Service. The Auburn University Career Center cannot be responsible for tickets that are received while parked on campus, nor wheel-locks and towing fees as a result of parking.
**When making travel arrangements from Atlanta or Columbus, GA, please remember that Auburn University is located in the Central Time Zone whereas Georgia is in the Eastern Time Zone.
To Auburn From Montgomery on I-85 North:
To Auburn From Atlanta on I-85 South:
To Auburn from Birmingham on Highway US-280E:
Questions or concerns regarding the above information? Please contact:
Melvin K. Smith, Special Events Coordinator
Auburn University, AL 36849-5139
Last Updated: Oct 31, 2012