Faculty Recruitment Manual

Preparation of Recruitment Packet for Submission to the Provost

The documents to be provided to the Provost for review include the PROV100, a copy of the previously approved AA/EEO Form A and approved position announcement, the AA/EEO Form B, the AA/EEO for D with narrative attachment, the vita and a copy of graduate transcripts for the recommended candidate, and, for tenure-track positions, the Initial Appointment Report for Tenure-Track Faculty.  If the recommended candidate is a foreign national, a copy of the prevailing wage document must also be included with the packet.  Following review by the HR Liaison, the packet is forwarded to the Provost’s Office.
It is expected that the Provost’s Office will contact the HR Liaison within 48 hours after receiving the recruitment packet, either requesting additional information or advising that the appropriate documents are being forwarded to AA/EEO.  If there no response from the Provost’s Office within 48 hours, the HR Liaison will contact the Provost’s Office.

All PROV100s must be approved by the Provost no later than July 15th for faculty whose appointments will begin Fall Semester and no later than November 15th for faculty whose appointments will begin Spring Semester.  PROV100s for 12- month faculty must be approved by the Provost at least one month prior to the scheduled appointment date.

Departments are reminded that the American Association of University Professors (AAUP) and the Association of American Colleges have issued a joint policy statement that an offer of appointment to a faculty member serving at another institution should be make no later than May 1 for the following Fall Semester and that a faculty member should not be solicited to leave another institution prior to the end of an academic year for which he/she hold an appointment.

Note:  A sample Initial Appointment Report for Tenure-Track Faculty follows.  The form is available on line and should be downloaded as needed to ensure that the most current version of the form is always utilized.

The Office of International Education web site provides much needed and useful information regarding employment of foreign nationals.  HR Liaisons and Department Head/Chairs should review this web site frequently as federal regulations regarding hiring of foreign nationals continue to change and evolve.

Last Updated: February 1, 2012