Faculty Recruitment Manual

Preparation of PROV100, Part A

(Request to Initiate Search to Fill Faculty Position)

Approval of this document authorizes the unit to initiate the recruitment process.  For a faculty position within a department, the signatures of the Department Head/Chair and the Dean are required.  For a department head/chair position or for a position within a dean’s office, the signatures of the Dean and the Provost are required.  For a dean position, the signatures of the Provost and the President are required.  Signatures of those authorized to sign on behalf of the Department Head/Chair or Dean will not be accepted on the PROV100 or on the AA/EEO Forms A, B, and D.  (To be discussed later in the process.)

Please note that the faculty rank may be restricted, i.e. assistant professor.  The faculty rank may also be open, i.e., research, assistant/associate professor.  Any tenure-track or non-tenure track job title must be specific and must match a job title and description previously approved by the Provost.  Recruitment activity will be limited to the job title and rank(s) authorized by the PROV100, Part A.

The position number must be unique to this position, as it is used for budgeting purposes and for recruitment tracking.  If the position for which a unit is recruiting is a new position, a position number must be obtained from Human Resources and entered on the PROV100, Part A, before any additional recruitment documents are prepared.

The budgeted salary refers to salary dollars currently budgeted on the position number.  Budgeted salary does not refer to the salary range or to the anticipated salary of the person selected as a result of the recruitment process.  For a new position, the budgeted salary will be zero.  For a new unbudgeted position, the source funding must be identified in the supporting narrative.

Note:  A sample of the PROV100, follows with instructions, however, the form is available on line and should be downloaded as needed to ensure that the most current version of the form is always utilized.


Last Updated: February 1, 2012