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Preparation of AA/EEO Form D
Following the on-campus interview process, the Department Head/Chair will poll the faculty to assist in determining the applicant to be recommended to the Dean and Provost for appointment. Following a faculty vote, the search committee will enter Action Code 2 on the AA/EEO Form B for each candidate who was interviewed but who is not recommended for appointment to this position. Criteria for non-selection will not be entered on the AA/EEO Form B but will be provided in an expanded format as an attachment to the AA/EEO Ford D. Action Code 1 will be entered on the AA/EEO Form B for the applicant who is recommended for appointment to this position.
The AA/EEO Form B requires review and approval by the Dean.
As an attachment to the AA/EEO Form D, the search committee will provide a brief summary of each interviewed applicant’s qualifications and the criteria differentiating the recommended applicant from the others, indicating why the recommended applicant was selected.
The AA/EEO Form D requires review and approval signatures from the Department Head/Chair, Dean, and Provost.
Note: In a department with multiple active searches, an applicant for a position may not be selected for the position to which he/she applied but may still be considered as qualified for another position. This determination may be made during the process of selecting those applicants to be interviewed or after the on-campus interview. In such a case, Action Code 7 will be entered on the AA/EEO Form B and the position number for which the applicant is still being considered will be entered in the space provided for criteria for non-selection. An Action Code 7 would also be utilized when more than one person is being filled from a single applicant pool. An Action Code 7 will usually be combined with an Action Code of 2 or 3.
The search committee will enter Action Code 6 on the AA/EEO Form B for an applicant who withdraws his/her application at any point during the recruitment process. If the reason for withdrawal is know, that information should be noted in the space provided for criteria for non-selection.
Note: A sample AA/EEO Form D follows. The form is available on line and should be downloaded as needed to ensure that the most current version of the form is always utilized.
Last Updated: February 1, 2012