Key Terms and Definitions

 

Account Classification

 

Identification of financial data from the general ledger as a specific revenue or expense.

Allocation Variable

Variable used as a proxy to allocate expenses or revenues. Example allocation variables include credit hours, direct expenses, and square footage.

Auxiliary Units

Units with ability to influence revenue generation by providing goods or services to students, faculty, staff, or the general public at a fee that may or may not be equal to the cost of the good or service provided. Generally, auxiliary units are expected to be self-supporting.

Central Units

Units which have limited ability to generate revenue through credit hour production or other means. These units generally enable Revenue Units to generate revenues by providing core services. Leaders within these units are primarily held accountable for managing expenses and providing optimal service levels.
Note: this term should be applied to all units not considered a revenue unit.

Division 1

Refers to Auburn University - Main Campus.

Division 2

Refers to Auburn University - Montgomery Campus.

Division 3

Refers to the Alabama Agriculture Experiment Stations (AAES).

Division 4

Refers to the Alabama Cooperative Extension System (ACES).

Fund Classification

Identification of financial data from the general ledger as restricted or unrestricted.

General Ledger

Source for all revenues and expenses for all units within the Auburn University Banner financial system.

Income Statement

Statement depicting revenues and expenses.

Organizational Classification

Identification of financial data from the general ledger as belonging to a specific unit (e.g. College of Agriculture).

Restricted Funds

Funds primarily from gifts, grants, and contracts that are designated for restricted uses, predominantly research and student scholarship aid; Received from local, state, federal, and private sources and used only as specified by the donor.

Revenue Units

Units which have substantial ability to influence revenue generation through credit hour production or other means. These units generally provide instruction (e.g. schools and colleges) or are auxiliary units with revenue generating capabilities (e.g. Intercollegiate Athletics).

Unrestricted Funds

Current funds derived from state appropriations, student fees, institutional revenue and auxiliary operations. Monetary resources that are not subject to specific external guidelines or regulations and are expendable for any activities that promote the instruction, research, and extension missions of the University.

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