RECIPROCAL EXCHANGE STUDENT APPLICATION PROCESS TO COME TO AUBURN UNIVERSITY
updated  7/12/2005

• If the proposed participant is NOT currently a enrolled student in a foreign institution please contact OIE intledu@auburn.edu for additional assistance.

SUMMARY OF STEPS:

STUDENT EXCHANGE PROGRAM FORMS AND PROCEDURES:

1. Student must complete the relevant admission application form(s) below (SELECT THE APPROPRIATE APPLICATION PROCESS, one or more forms may be required).

• For the AU Intensive English Program participation: Students intending to participate in an exchange that includes the IEP program must also complete the IEP application form (select this link and print the form).
   

• For students in Undergraduate status at their home institution - The reciprocal exchange international student will all need to complete the international student admission form that can be downloaded from the following web link (make sure it is sent to you with all the paperwork and then hand delivered to OIE) - students will all be admitted as NON-DEGREE in the major EXCH for one term:

1. To use the PAPER application process:
   http://www.auburn.edu/student_info/student_affairs/admissio/international/forms.html
    

2. To use the ONLINE admission application form go to: (FOR EXCHANGES ONLY - you must apply as TRANSFER students in the online application - your category will be changed to TRANSIENT when admitted)http://www.auburn.edu/admissions/intl_appl.html   if you use the online application please print any receipt or acknowledgement of your application as you will need to submit this confirmation page as part of the DS-2019 document request process.  No DS-2019 will be issued without confirmation of application/admission.)

• For students in Graduate Student status are their home institution -  go to the following online web site and complete the forms as transient graduate students - http://www.grad.auburn.edu/forms/graduate_transient_begin.html  Students will be admitted as TRANSIENT graduate students

2. Provide evidence of English Language Proficiency as required by program  Minimum required TOEFL score is 213 for new computerized test and 550 for the written paper-based test
    

3. Provide evidence of FINANCIAL SUPPORT - Each participant must provide evidence of funding support as required under USDHS regulations.  For specific cost of attendance details go to http://www.auburn.edu/academic/other/international_education/office/costofattendance.htm.   Financial support documents may be in the form of a letter from the hosting department (scholarships, assistantships, etc.), home institution (scholarships, etc.), personal bank statements (student, parents, etc.), and/or documentation from other sponsors including parents (any combination) that provides combined or independent evidence for the total amounts required. (sample form)
    

4. ALL students have to complete the AU Exchange visitor data form, select one of the following formats: PDF format, MSWORD format
    

5. PRIOR TO COMING TO AU ALL STUDENTS MUST ALSO COMPLETE THE AU MEDICAL INFORMATION form: http://web6.duc.auburn.edu/au_medical/med_info.pdf  - This form must be completed and submitted prior to enrollment.  Questions regarding required immunizations, etc. should be directed to the medical clinic at: http://www.auburn.edu/au_medical/email.html  - Be aware that if you do not complete this process and provide the appropriate evidence of immunizations, etc.. you will be required to have the appropriate immunizations and chest x-rays following arrival (which you will need to pay for).  You will not be allowed to be enrolled unless you complete the medical clearance requirements.
    
6. ALL THE ABOVE FORMS MUST BE SUBMITTED TO THE AU HOST DEPARTMENT TO BE ATTACHED TO THE DS-2019 or AU US DHS Certificate of Eligibility Request document form (below under departmental use).

• Be aware of the HEALTH INSURANCE REQUIREMENT - All students (F/J visa) and scholars (J visa) AND their dependents are automatically enrolled in and must pay for the AU mandatory health insurance and emergency assistance plan.  This insurance information and premium costs can be found at: http://www.auburn.edu/academic/international/insurance/  - This is MANDATORY and AUTOMATIC with coverage effective the date you arrive to start your program.  ALL DEPENDENTS (F-2 and J-2) are also enrolled in this plan. For additional details please check the link noted and review the Exchange Visitor application documentation in item 3 above.
   
• Anyone unable to enter the US by the date designated on the DS-2019 must contact OIE with an alternate arrival date so we can advise US DHS SEVIS of the deferred time.
   
• All students will need to report in to OIE no later than five business days following entry into the US.  If they are unable to do so they or the program host must contact OIE for check in advising.

DEPARTMENT USE ONLY:  The DS-2019 request form must be submitted by the departmental host at AU along with the required documentation indicated above.  The student application for admission to AU must either be submitted with the DS-2019 form or have been processed through the appropriate admissions process.

1. A copy of any inter-institutional agreement either as an exchange of letters between academic units or as official institutional documents (contact Director OIE for further information as needed).  Said document should outline the nature of the activity/exchange.
    
2. The departmental host should collect the application materials identified above AND COMPLETE the DS-2019 request form which is found at (note the data page above is also included in this package - no need to duplicate it - we separated it above to make it easy to email the link to students):  PDF format form OR MS WORD FORM FILL ABLE FORMAT
    
3. VERIFY COST OF ATTENDANCE/FINANCIAL SUPPORT required and submit such evidence with the request package http://www.auburn.edu/academic/other/international_education/office/costofattendance.htm  . This needs to be either in the form of a letter from their school indicating the amount of funding they are getting, bank statements, parent or other sponsor letters.  These can be in any combination and must be equal to or greater than the amount indicated above.
    
4. Attach a copy of the student passport photo/data page attached to be sure we get the names, DOB, etc. correct.  Note they will all be enrolled in the health insurance plan automatically for the total months of the EV program and this will be added to their bursars bill when they check in.  Additionally the Non Immigrant Student fee is charged each semester.  To verify the appropriate current tuition and fees please go to Student Financial Services at: http://www.auburn.edu/administration/business_office/sfs/
    

5. Attach a copy of any financial/fee arrangements – reciprocity arrangement must be included with the DS-2019 or all participants will be expected to pay full tuition and fees upon arrival.

HEALTH INSURANCE REQUIREMENT - All students (F/J visa) and scholars (J visa) AND their dependents are automatically enrolled in and must pay for the AU mandatory health insurance and emergency assistance plan.  This insurance information and premium costs can be found at: http://www.auburn.edu/academic/international/insurance/ - This is MANDATORY and AUTOMATIC with coverage effective the date you arrive to start your program.  ALL DEPENDENTS (F-2 and J-2) are also enrolled in this plan. For additional details please check the link noted and review the Exchange Visitor application documentation in item 3 above.

USDHS SEVIS FEE - EFFECTIVE SEPTEMBER 2004 all non immigrant visa applicants are subject to paying the US DHS SEVIS fee of $100 prior to their visa interviews.  Information on how to pay the fee can be found at: www.fmjfee.com

• AU uses the J-1 Non-degree exchange student category to bring reciprocal exchange program participants to AU: http://exchanges.state.gov/education/jexchanges/academic/ucstudent.htm