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November 8, 2009
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Services and Accommodations
For eligible students, accommodations and services are based upon the individual student's documentation. Accommodations are also given to students based on the functional limitations his or her disability causes. Since determination is individualized, two students with the same diagnosed disability may be given different accommodations and services. The student is actively involved in the meeting to determine their accommodations.
Classroom Accommodations
For accommodations in the classroom, an Accommodation Memo is developed. Students are responsible for meeting with teachers to discuss their specific needs in each class. The student must do this every semester with each of their teachers. It is best to have these meetings during the first two weeks of class. Teachers often have ideas about what will work in their class as well. It is important to remember that accommodations and services are not retroactive; that is, they are to begin when the student meets with the teacher and presents a memo. The teacher is not obligated or encouraged to consider the Accommodation Memo retroactive to the beginning of the semester. It is the student's responsibility to attend class and communicate with teachers. Email is considered "Official Communication" and should
be read often.
For accommodations and services provided by PSD, students are told what they are eligible for and how to access these (e.g. E-Text, proctored exams, interpreter services, assistive technology, priority registration, etc.) Concerns about absences, parking, foreign language requirements, and withdrawal procedures should be addressed when they arise so that accommodations can be made at the appropriate time.
Teachers are given the opportunity to verify that they have discussed accommodations with students in their class by completing a Memo Verification Form. Teachers will also have the chance to submit any questions they may have about the accommodations or other disability information.
If a student requests accommodations, but has no Accommodation Memo, the teacher should immediately refer the student to The Program for Students with Disabilities.
Attendance
Some teachers require attendance, others do not. However, an absent student misses information. See the Tiger Cub regarding "Excused Absences". A student can fail a class for absences alone. Every effort should be made by students who need accommodations to be an active participants in the learning process.
Priority Registration
Students with disabilities who are eligible for accommodations and services through The Program for Students with Disabilities will be put on priority registration during their first enrolled semester. Students should make arrangements for alternate format materials ( i.e. E-Text, recorded books, etc.) as soon as they have a schedule to ensure that the textbooks will be ready for the next semester. Late or last minute requests for alternate formats can not be guaranteed. Students with mobility concerns need to notify the office of their schedule so it can be checked for accessibility. Students who need extended time on exams should take care not to schedule classes too close together. Those with diet and medication needs should arrange their schedule to maximize class attendance.
Proctored Exams
The Program for Students with Disabilities can proctor exams with a 5 business day notice. The need for a proctored exam can arise because of the student or the teacher. A teacher may be unable to give extended time due to a prior commitment. Depending on the situation, a student may need to use a reader, writer, computer, or other equipment to enable them to do their best. A "Proctored
Exam Request Form" should be completed by the student and teacher, and submitted by the student to the office 5 days prior to the exam date. Trained graduate students are hired to serve as proctors. The exam should be delivered to the office 24 hours in advance of the exam time or two days in advance if it needs to be brailled or audio taped. Exams are kept in the student's file in a locked cabinet. If a student does not come for an exam, the exam is returned to the teacher who can determine if the exam should be rescheduled. Proctored exams may or may not coincide with class exams, depending on student class schedules and available proctors. Every attempt will be made to schedule proctored exams during the class exam.
Assistive Technology Services
Document conversion, specialized software, and hardware are available through this area. Braille, tactile images, and E-Text are produced in the Assistive Technology Lab daily. Advance notice is required for these services. Assistive Technology Services works closely with both faculty and students to insure that Auburn University's programs and services are accessible. For example, a blind student in a computer class may need JAWS or Zoomtext installed on the computer. Amplified listening devices are also available for checkout during the semester. An Assistive Technology Specialist is available to assist faculty, staff, and students with disabilities in researching and determining appropriate assistive technology.
Note Taker Services
Students who need a note taker as an accommodation typically have a hearing, visual, mobility impairment, or a learning disability. Teachers assist in locating a volunteer note taker who attends regularly, has good grades, and legible handwriting. The note taker uses carbon set paper and gives the second set of notes to the teacher at the end of class. The student with a disability discreetly picks up the notes from the teacher. Students can consult their teachers if further assistance is needed. Teachers can monitor the quality of the note taker's notes. Following an absence, the notes should only be given to the student with a disability if the absence is excused.
Interpreter Services
Interpreter services may be requested by a deaf student for classes, labs, field trips, advising, and/or campus sponsored activities. New freshmen and transfer students are asked to notify the PSD office of their need for an interpreter as soon as possible, but at least two months prior to enrolling. Two weeks notice is requested for on-campus activities.
Parking
All student parking is C zone on the periphery of campus. If accessible (handicapped) parking is required for a student, it is their responsibility to take a letter from their physician to the local County Probate Office to get a hangtag. The student must present the handicap tag, along with appropriate medical documentation, to the PSD Office and request and request an A zone accommodation memo. This is taken to the Auburn University Parking Service where the A zone is issued. Both the handicapped hangtag and the A zone pass must be displayed when parking on campus. Students with disabilities will be ticketed if the vehicle is illegally parked. If a student with a disability needs A zone or B zone parking as an accommodation, the student should apply for services in the PSD office, provide documentation, and request parking accommodations. Students with temporary parking needs should discuss their situation with the Auburn University's Medical Clinic.
Tiger Transit
Students are encouaged to use Tiger Transit to get to and from campus, as well as to move about the campus. Thirty-plus heated and air-conditioned buses with lifts run regular routes on a fixed schedule from 7 AM to 6 PM M-F, as well as a limited evening return service. The bus stops are throughout the routes and enable students to ride to the vicinity of their destination. From there students walk to the building.
Housing and Residence Life
Students are responsible for requesting needed accommodations on the application for housing and communicating this
need for accommodation to PSD, along with the supporting medical and/or psychological documentation. Follow-up
contact with the Housing and Residence Life is recommended (844-4580). Disability documentation should be sent only
to our office; housing will contact us to verify that the student has a disability and needs housing accommodations.
Faculty and Staff with Disabilities
Requests for accommodations by employees should be directed to the ADA/504 Compliance Office in 005 Quad Center, 844-4794.
Complaint Procedures
Students with disabilities are encouraged to come to our office with any disability-related problem they encounter. An effort will be made to resolve the situation quickly, however, if the student remains concerned they will be encouraged to contact the ADA/504 Compliance Office in 005 Quad Center, 844-4794.
Faculty and/or staff concerns regarding a student with a disability should be communicated as soon as possible to the attention of the Director in 1244 Haley Center, 844-2096. Frequently such issues can be resolved with some clarification. If the faculty and/or staff member remain concerned further consultation with the appropriate offices would be initiated. This may include the Department Head, Dean, ADA/504 Compliance Office, and/or the Provost's Office.
Recreation Opportunities
Auburn University has several accessible options for Students with Disabilities to participate in extracurricular activities on campus. For more information you can contact The Program for Students with Disabilities Office, 844-2096, or Campus Recreation, 844-4716, or visit the Recreation Opportunities web page.
The Program for Students with Disabilities
1228 Haley Center ·
Auburn University, AL ·
US · 36849-5250
Voice/TDD 334.844.2096 ·
Fax 334.844.2099
Copyright 2009
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